- Assist the Regional Adviser (Anti-corruption), Head of the UNODC Programme Office in Belgrade in day-to-day support of planning, monitoring and implementation of activities;
- Review, analyse and assist in the finalization of cost estimates and budget proposals related to the activities under the Regional Anti-Corruption and Illicit Finance Roadmap and Asset Recovery project;
- Research and compile information/data on specific programme activities and support writing periodic reports.
- Support the Regional Adviser (Anti-corruption), Head of the UNODC Programme Office in Belgrade, in the elaboration of programme/project budgets and support the utilization of the procedures and systems for the appropriate financial control on programme implementation;
- Monitor project expenditures against approved work plans in Umoja and keep track of project expenditure per activity and donor/pledge ID, status of implementation and ensure compliance with United Nations financial rules and regulations; initiate project and/or budget revisions as required; ensure necessary approval and entry in Umoja; initiate financial authorizations for expenditures;
- Assist in the preparation and analysis of budget proposals for the programmes/projects and individual regional/country level budget segments; provide assistance in the interpretation of budget guidelines; verify availability of funds;
- Provide assistance on reporting requirements, guidelines, rules and procedures and ensure completeness and accuracy of data submitted;
- Provide budget estimates and support for the organization of international, regional and national conferences, meetings, seminars and workshops by liaising with national authorities of the countries concerned as well as administrative and financial departments, regarding hotel reservations, DSA payments and preparing documents such as agendas, lists of attendees and certificates;
- Organize all personnel travel arrangements in Umoja, creation of Umoja authorization of pay disbursement of funds, procurement of equipment and services, and support follow-up actions to close the events' commitments administratively and financially; etc.
- Handle arrangement for printing and translation as necessary; coordinate shipment arrangements, courier services, etc.
- Provide administrative support to the Anti-Corruption/Asset Recovery projects staff based in South Eastern Europe related to the administration of the project activities, more specifically in regard to the: human resources activities, including travel and training, monitoring of contract expiry dates, recruitment, performance appraisal, separation of staff members etc, which are closely in line with the United Nations regulations/rules, and relevant Administrative Instructions and procedures;
- Draft correspondence and communication for specific aspects of the project;
- Organize both incoming and outgoing correspondence, including the establishment of a log/ registry system and filing;
- Support organization of the field missions and coordination of the official meetings;
- Perform other related duties, as required, including, when necessary, support the implementation of the RP SEE in the above fields and support to the UNODC Regional Representative for South Eastern Europe, and the Regional Programme Associate in the UNODC Programme Office in Serbia, in the context of the implementation of the RP SEE.
- Secondary Education or equivalent is required. Bachelor's Degree in Business Administration, Public Administration, Economics, Political Sciences and/or Social Sciences or related field is desirable, but it is not a requirement.
- At least 5 years of relevant, practical working experience in administration and/or programme support service or other related field is required;
- Experience in projects implementation and working with government counterparts is required;
- Experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint, etc) is required;
- Experience in the areas of Rule of Law, Anti-Corruption, Criminal Justice, Organized Crime or related subjects will be considered as an advantage;
- Knowledge of UNODC/UN administrative rules and procedures is an asset.
- Fluency in oral and written English and Serbian is required. Knowledge of another Western Balkans language is an advantage.
Project Assistant - Belgrade, Srbija - United Nations Development Programme
Opis
Job Description
Description
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The purpose of this TOR is to recruit a qualified candidate with experience and knowledge necessary to facilitate activities within the UNODC Programme Office in Belgrade, Serbia.
Project Assistant will be responsible for backstopping day-to-day implementation of the activities under the UNODC's Anti-Corruption and Asset Recovery Initiatives and will be based at the UNODC Programme Office in Belgrade (Serbia).
He/she carries out his/her functions under the direct supervision of the Regional Programme Associate, UNODC Programme Office in Serbia and the overall supervision of the Regional Adviser (Anti-corruption) and Head of the UNODC Programme Office in Belgrade.
High-level government representatives from the Western Balkans jurisdictions met in Ohrid, North Macedonia, on 25 June 2021, to adopt the Regional Roadmap on Anti-Corruption and Illicit Finance Flows (the Roadmap) to fast-track the implementation of the United Nations Convention against Corruption (UNCAC) in support of the achievement of Sustainable Development Goal (SDG) 16 and other relevant SDGs in the Western Balkans jurisdictions.
The implementation of the Regional Anti-Corruption and Illicit Finance Roadmap will result in the delivery of tangible improvements to the implementation of existing national anti-corruption/illicit finance measures, and international standards and recommendations. The overall objective of this project is to support the implementation of the Roadmap with the overall aim to fast-track the implementation of existing anti-corruption commitments, including those under the UNCAC, and relevant EU Directives in support of the achievement of the Sustainable Development Goals 5, 16 and 17 in the Western Balkans jurisdictions
In the framework of the Regional Programme for South Eastern Europe, UNODC is also implementing the initiative "From Illicit Financial Flows to Asset Recovery" that has as an overall objective to improve the overall security in the Western Balkans and beyond by combatting organised crime and terrorism. The specific objectives of the initiative are to enhance the capacities to seize proceeds and instrumentalities of crime, with a view to ensure future confiscation and pursuing proceeds and instrumentalities of crime through national coordination and regional and interregional cooperation;
Duties and Responsibilities:
Project Assistant will be responsible for the following duties:
Project management:
Budget management:
Event Management:
Administrative support:
Required Skills and Experience:
Education:
Experience:
Language Requirements:
Source:
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